Data Protection

The following pertains to the use of this website. As the party responsible for the data processing (controller), we process the personal data collected via our website and store them for the period, which is required to achieve the specified purpose and to comply with the statutory requirements. The following text informs you of the data we collect and the way we process the collected data. We also inform you about on data privacy rights as they pertain to the use of our website.

Pursuant to Article 4 No. 1 GDPR, personal data are all data referring to a specific or identifiable natural person.

 

1. Name and contact information of the person who signs responsible for the data processing (controller) and of the society’s data protection officer

2. Processing of Personal Data and Purposes of the Data Processing

3. Transfer of Personal Data to Third Parties

4. Cookies

5. Web Analysis/Tracking

6. Social Plugins

7. YouTube

8. Your Rights as Data Subject

9. Data Security

10. Timeliness of the Data and Amendments to this Data Protection Information

11. Severability

 

1. Name and contact information of the person who signs responsible for the data processing (controller) and of the society’s data protection officer

This data protection information shall apply to the processing of data on our institute’s website www.iap.fraunhofer.com by the controller, the:

Fraunhofer Gesellschaft zur Förderung der angewandten Forschung e.V.

Hansastraße 27 c
80686 München, Germany

(in the following referred to as "Fraunhofer-Gesellschaft")

On behalf of the Fraunhofer Institute for Applied Polymer Research IAP
(in the following referred to as "Fraunhofer IAP")

Email:          info@iap.fraunhofer.de
Telephone:   +49 331 568-1000
Fax:              +49 331 568-3000

You can reach the data protection representative of the Fraunhofer-Gesellschaft at the above address c/o Data Protection Officer or at datenschutz@zv.fraunhofer.de.

Please feel free to contact the data protection officer directly at any time with your questions concerning your data protection rights and/or your rights as affected person.

 

2. Processing of Personal Data and Purposes of the Data Processing

a) During your Website Visit

Every time you visit our web pages, our website servers save a protocol of your device accessing our website. This storage is temporary and lasts only until the automated deletion. Our website server saves the following access data until their automated deletion:

  • The IP address of the requesting device
  • Access date and time
  • Name and URL of the accessed data
  • The transmitted data volume
  • The message whether the access was successful
  • The used browser and operating system
  • Name of the Internet Provider (ISP)
  • The referring website (referring URL)

The server processes these data for the following purposes:

  1. To enable the use of the website (link connection [forward setup])
  2. Administration of the network infrastructure
  3. Appropriate technical and organizational measures to ensure IT systems and data security commensurate with the available state of the art technology
  4. To offer user-friendly service
  5. To optimize the Internet offerings

Legal foundations for the above processing purposes:

  • Processing in response to a website visitor according to numbers 1-2 Article 6 para. 1, page1, lit. b (Requirement for compliance with provisions of the website user contract)
  • Processing pursuant to numbers 3, Article 6 para. 1, page 1, lit. c GDPR (legal obligation to implement technical and organizational measures to ensure secure data processing according to Article 32 GDPR and Article 6 para. 1, page 1, lit. f GDPR (legitimate interests in data processing for the network and information security) as well as
  • Data processing pursuant to numbers 4–5, Article 6 para. 1, page1 lit. f GDPR (legitimate interests) – our legitimate interests in the processing of data are based in our desire to offer user-friendly optimized web pages

After the specified period of 4 days, our web server automatically deletes the above-mentioned data. To the extent that data are processed longer for purposes according to numbers 2–5, we will anonymize or delete the data as soon as their storage no longer serves the respective purpose(s).

Furthermore, we place cookies on the devices of our website visitors and use analytical services. For more information on the use of cookies and analytical services, please see Sections 4 and 5 of this Data Protection Statement.

 

b) Visitor Registration for Events

On a regular basis, we invite web visitors to different kinds of events. Our website visitors are able to register online.

In order to register online, our website visitors have to provide required data. These data include

  • First and last name
  • Address
  • Email address

Should we request additional mandatory data, we will specifically identify them (using an * for example). In addition, our website’s users often have the opportunity to volunteer additional information.

We process the mandatory data to identify you as event participant and to reserve a place for you. In addition, we conclude and perform the participation contract with you and provide you with information before, during and after the event to ensure that you enjoy your participation and that the event proceeds as smoothly as planned. The voluntary data help us to plan and organize our events in tune with your interests and age.

We collect the data in response to the enquiries of interested participants. Pursuant to the first sentence of Article 6(1), point (b) GDPR, data collection for the purposes mentioned is necessary for the performance of the participation contract and in order to take steps prior to entering into the participation contract.

We store data we collect in context with registrations to events for six (6) months unless you consented to a longer storage period than set forth in the first sentence of  Article 6(1), point (a) GDPR.

To accept registrations to events from our online visitors, we commissioned the service provider mailingwork GmbH, Birkenweg 7, 09569 Oederan, Germany ("mailingwork GmbH") . The purpose or working with the service provider is the professional administration of online registrations. This service requires storing the collected required data on the servers of mailingwork GmbH in Germany.

We have entered into an order processing contract with mailingwork GmbH. By signing this contract with us, mailingwork GmbH agrees to process the data on our behalf pursuant to the General Data Protection Regulation (GDPR) and to ensure that the rights of the data subjects be protected.

 

c) Subscriptions to Fraunhofer IAP News or PR Distribution List

Only if you explicitly consented to it pursuant to the first sentence of 6(1), point (a) GDPR, we use your email address to send you regular information about the work at our institute and other facilities and events of the Fraunhofer-Gesellschaft. To receive the information providing your email address is sufficient.

After you have subscribed to our newsletter, we will email a subscription confirmation to you. You must confirm the receipt of this email to receive our Fraunhofer IAP News. This procedure is known as double opt-in procedure. Your email response serves as confirmation that you are in fact the person who subscribed to our newsletter.

You may opt out of receiving our newsletter at any time for example via a link at the end of each newsletter. Alternatively, you can also express your desire to cancel your subscription by email at any time: kundendaten@iap.fraunhofer.de.

Once we have received your cancellation of the newsletter subscription, we will immediately delete your email address from our distribution list.

Our service provider, the mailingwork GmbH, Birkenweg 7, 09569 Oederan, Germany ("mailingwork GmbH")  sends our newsletter to your email address on our behalf. The mailingwork GmbH stores the email addresses of our newsletter recipients on their servers in Germany on our behalf.

The mailingwork GmbH uses the data of our newsletter subscribers for the purpose of sending and evaluating newsletters on our behalf. For this purpose, we entered into an order processing contract with mailingwork GmbH. Through the Company’s signature under this contract, mailingwork GmbH, agrees to process the subscriber data in compliance with all General Data Protection Regulations (GDPR) and to guarantee the rights of all affected persons.

The mailingwork GmbH assures that personal data are protected in a comprehensive way from unauthorised access. mailingwork GmbH is barred from using the data provided by our newsletter subscribers to contact the subscribers himself and is not authorized to transfer the subscriber data to third parties. As reliable email sending service, mailingwork GmbH is certified by the Certified Senders Alliance.

 

d) The Use of Contact Forms

We offer our website’s visitors the opportunity to contact us via a form on our website. To enable you to communicate with us via this form, we request the following data:

  • Title
  • First and last name
  • Email address

We need these data to find out who contacted us and to process the user request.

We process the data in response to your enquiry. Our purpose is to answer your inquiry for the purposes of our legitimate interests pursuant to the first sentence of Article 6(1), point (f) GDPR.

Once we have satisfied the enquiry via contact form, we will automatically delete the personal data collected.

 

3. Transfer of Personal Data to Third Parties

With exception of the above-mentioned cases of data processing by service providers on our behalf (see event registrations, newsletter or PR distribution list registration), we give your personal data only to third parties (i.e. to natural and legal persons other than you, the affected person), the controller or the service provider or his/her vicarious agents under the following circumstances:

  • You consented explicitly to the data transfer to a third party pursuant to the first sentence of Article 6(1), point (a) GDPR
  • The data transfer is necessary for the performance of the contract with you pursuant to the first sentence of Article 6(1), point (b) GDPR
    • Data transfer to the mail order firm which will deliver the goods you ordered
    • Payment data transfer to payment service providers and credit institutes for payment transactions
  • We are legally obligated to surrender the data to financial or judicial authorities pursuant to the first sentence of Article 6(1), point (c) GDPR
  • Transferring your data to third parties is required to establish, exercise or defend legal claims, and there is no reason to assume that you as data subject could have an overriding interest worth protecting in the non-transfer of your personal data pursuant to Article 6(1) S. 1, point (f) GDPR. Such a data transfer to government and/or law enforcement authorities may occur in cases of attacks on our IT systems.

Third parties may use the transferred data only for the above-mentioned purposes.

Pursuant to Article 28 GDPR, our service providers host our websites on servers located in Germany exclusively. Additional service processors are mailingwork GmbH, Birkenweg 7, 09569 Oederan, Germany, as well as wiredminds GmbH, Lindenspürstraße 32, 70176 Stuttgart, Germany.

The transfer of personal data to countries outside the EU or an international organization is excluded.

 

4. Cookies

We use server-side cookies. Cookies are small files which are automatically created by your browser and stored in your device (PC, laptop, tablet, smartphone or similar device) once you visit our website. Cookies do not harm your computer, and they do not contain viruses, Trojans or other malware.

Cookies contain information pertaining to the specific device, which accessed our website. However, this does not provide us with direct knowledge of your identity.

One reason for us to use cookies is to make the use of our website more convenient for you. We use session cookies to allow session controls such as controls for inserting data into forms or saving shopping carts. At the latest, session cookies are deleted when you close your browser.

We also use temporary cookies to optimize the user-friendliness of our website. Your device stores these cookies temporarily for a specific time. Once you visit our website again, our server will recognize your device as prior visitor and remember your settings and preferences. You will not have to enter these parameters again.

We also use cookies to gather data for our website statistics. This helps us evaluate and optimize our web offering (see Section 5). These cookies allow us to recognize repeat visits from your device. They will be deleted automatically after a specific time.

The data obtained with the help of cookies help us pursue our legitimate interests as website owners and serve the legitimate interests of third parties pursuant to the first sentence of Article 6(1), point (f) GDPR.

Most browsers accept cookies automatically. However, you are able to configure your browser in such a way that the application does not store cookies on your computer or always shows an alert before storing new cookies. However, the complete deactivation of cookies may prevent you from using all of the functions on our website.

 

5. Web Analysis/Tracking

LeadLab (wiredminds GmbH)

For our website, we use the Leadlab service of the Wiredminds GmbH (www.wiredminds.de/en/) service provider and the company’s pixel counting technology to analyse the habits of our website users. The analysis helps us optimize our website. The service allows us to recognize which companies visit our website. The data do not enable us to identify users directly.

In context with the Leadlab web services, we use cookies and tag pixels that allow our service to analyze how you use our website. The cookie stores information including personal data regarding the behavior of website visitors and transmits this information directly to Wiredminds unless Wiredminds collects it directly. Wiredminds uses pseudonyms and anonymizes the data whenever possible before processing and analyzing the data and creating a user profile.

Without your explicit consent, neither Wiredminds nor we use the so collected data to identify you personally, and your personal data are never matched with data under a pseudonym associated with you.

To the extent that IP addresses are collected, they are stripped of their last control number block upon collection to anonymize the addresses instantly.

You may find the data protection statement of Wiredminds on their website.

The provider processes the data based on our legitimate interest pursuant to Article 6(1), point (f) GDPR in the optimization of our online offerings and our web presence. Wiredminds processes the data on our behalf, and we have entered into an order processing agreement with Wiredminds. It ensures that the data processing on our behalf is done in compliance with the General Data Protection Regulation (GDPR) and that the rights of the data subjects are protected.

If you choose to object to the collection of data and the analysis of your user activities, please use our opt-out cookie to prevent installing our cookies. This will prevent the future collection of data when you use our website. The opt-out cookie in your device is valid only in this browser and only for our website. If you delete the cookies in this browser, you have to install the opt-out cookie again.

 

6. Social Plugins

We use social plug-ins (media buttons) on our website. These are small buttons. Click on them to place the content of our website under your profile in social network sites.

If you click on such a button, a link will be established between our website and the social network to which you subscribe. Aside from the respective content, the social network provider will receive other personal information. This includes the information that you are visiting our website right now.

In order to integrate the social plug-in we use the so-called Shariff Solution. This solution prevents your device from creating a link to the social network merely because you visit a website featuring a social plug-in button without clicking on it. This means that a link is established only if you click on the social plug-in button.

We integrate the following social plug-in on our website:

a) Facebook Ireland Limited: share on Facebook 

Some information is transferred to the US domicile of the parent company Facebook Inc. This company complies with the data protection regulations of the US Privacy Shield and is registered with the US Privacy Shield Program of the US Department of Commerce.

Purpose and scope of the data collection and further processing and use of the data by Facebook and your user rights as well as your ability to protect your privacy rights by changing your browser settings are subject to Facebook’s Data Protection Statement.

b) Twitter International Company: share on Twitter

Sometimes, information is transmitted to the US parent company Twitter Inc. The Twitter International Company complies with the data protection regulations of "US Privacy Shield". Twitter Inc. is registered with the US Privacy Shield Program of the US Department of Trade.

Please find more information on the data protection in the Twitter Data Protection Statement.

c) Google LLC: share on Google+

Google complies with the Data Protection Regulations of the US Privacy Shield and is registered with the US Privacy Shield Program of the US Department of Commerce.

Please find more information on Google’s data protection in Google´s Data Protection Declaration.

d) Xing SE: share on Xing

Please find more information on Xing’s data protection in XING´s Data Protection Declaration.

e) LinkedIn: share on LinkedIn Ireland Unlimited Company

Please find more information on LinkedIn’s data protection in the LinkedIn Data Protection Statement.

 

7. YouTube

With consent pursuant to the first sentence of Article 6(1), point (f) GDPR, we use components (videos) of YouTube, LLC, 901 Cherry Avenue, 94066 San Bruno, CA (USA) (hereinafter referred to as "YouTube"), a company of Google Inc., Amphitheatre Parkway, 94043 Mountain View (USA), (hereinafter referred to as "Google").

We use the "extended data protection mode" option provided by YouTube.

Upon requesting an Internet page with embedded video, our website connects to the YouTube servers and renders the content on the Internet page using your browser.

According to the information provided by YouTube, in the "extended data protection mode", your data will be transferred to the US YouTube servers only while you watch the video. The transferred data include the Internet page you just viewed and device-specific data including your IP address. By clicking "run" on the video you agree to this transfer.

Should you be logged into your YouTube account at the same time, YouTube will associate these collected data with your member account. You may prevent this by logging out of your YouTube account prior to visiting our website.

Google complies with the data protection regulation of the US Privacy Shield and is registered with the US Privacy Shield Program of the US Department of Commerce.

You may find further information on data protection in context with YouTube in Google’s Data Protection Regulations.  

 

8. Your Rights as Data Subject

You have the following rights:

  • Pursuant to Article 7(3) GDPR, you have the right to withdraw at any time any consent you may have given to us before. Consequently, we may no longer continue the respective activity.
  • Pursuant to Article 15 GDPR, you have the right to obtain information on your personal data which we have processed. In particular, you have the right to information on the following:
    Purposes of the data processing
    The category of personal data,
    The categories of recipients to which we disclosed or will disclose your data,
    The planned storage periods of data,
    The existence of the right to correction, deletion, restriction of processing and objection,
    The right to appeal,
    The right to know the origin of your data in the event that we did not collect these data,
    The right to meaningful and detailed information on the existence of automated decision-making including profiling and, if applicable, relevant information on the details thereof
  • Pursuant to Article 16 GDPR, you have the right to obtain without undue delay  the rectification of inaccurate personal data and/or the completion of incomplete personal data in storage at the Fraunhofer-Gesellschaft,
  • Pursuant to Article 17 GDPR, you have the right to the erasure of your personal data unless the erasure interferes with the execution of the right to the free expression of opinions and to information, with the compliance with legal obligations, is necessary in the public interest or for establishing, exercising or defending legal claims,
  • Pursuant to Article 18 GDPR, you have the right to restriction of processing of your personal data if you contest or challenge the accuracy of these data, the processing of the data is unlawful but you oppose the erasure of these data and we no longer need the data while you still need the data to establish, exercise or defend legal claims or you have raised an objection against the data processing pursuant to Article 21 GDPR,
  • Pursuant to Article 20 GDPR, you have the right to receive the personal data concerning you in a structured, commonly used and machine-readable format or to demand the transmit to another controller and
  • Pursuant to Article 77 GDPR, you have the right to lodge a complaint with a supervisory authority. As a rule, you may find such authority at your habitual residence, your workplace or our company domicile.

Information on your Right of Objections according to Article 21 GDPR

You have the right to object at any time, on grounds relating to your particular situation, to the processing of your personal data pursuant to Article 6(1), point (f) GDPR (data processing for the purposes of the legitimate interests) and Article 6,(1), point (e) GDPR (data processing for the performance of a task carried out in the public interest). This shall also apply to profiling as prescribed by Article 4 No. 4 GDPR, which is based on this provision.

Once you file an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for processing which override your interests, rights and freedoms, or unless the processing serves the establishment, exercise or defence of legal claims.

To the extent that your objection addresses the processing of data for direct advertising, we will stop the processing immediately. In this case, citing a special situation is not required. This shall also apply to profiling in as far as it relates to such direct advertising.

If you would like to assert your right to object, an email to datenschutz@zv.fraunhofer.de will suffice.

 

9. Data Security

We transmit all your personal data using the widely used and secure TLS (Transport Layer Security) encryption standard. The TLS protocol is a proven and secure standard that is also used in online banking transactions. You will recognize a secure TLS connection by the "s" following the http (https://...) in your browser URL or by the lock symbol in the lower section of your browser.

Moreover, we use suitable technical and organizational safety procedures to protect your data against accidental or wilful manipulation, partial or complete loss, destruction or against the unauthorized access by third parties. We constantly improve these security measures as the technology advances.

 

10. Timeliness of the Data and Amendments to this Data Protection Information

This data protection information as amended on September 2018 is currently applicable.

Due to improvements of our website and website offers or by virtue of amended statutory or administrative standards, it may become necessary to amend this data protection information. You may find the latest data protection information by clicking the link on this website: Data protection. You may read or print this updated and amended version at any time.

 

11. Severability

Should individual provisions of this data protection declaration be or become invalid either in part or in their entirety or prove infeasible at any time, this shall not affect the remaining provisions. This shall apply accordingly to gaps in this declaration.